Procure-to-pay for enterprises
Requests against a budget line, sealed tenders, verified vendors, three-way matched invoices and payment runs, with a supplier portal under your brand. Bought once and owned outright.
- Your approval matrix
- Limits by amount, category and entity, enforced.
- Sealed tenders
- Quotes open together at the close.
- Verified vendors
- SSM, TIN, SST and a penny test.
- Owned outright
- No supplier fees and no share of spend.
From the request to the remittance
Six parts of one platform, for staff, procurement, finance and suppliers.
- Requests and approvalsRequests against a budget line, approved within your limits.
- Sourcing and tendersSealed quotes and tenders, scored by a committee.
- VendorsSSM, TIN, SST and a penny test before anyone is paid.
- Orders, receiving and contractsOrders, receiving with a photo, and works contracts.
- Matching and payment runsThree-way matching, exceptions to a person, and payment runs.
- The supplier portalSuppliers quote, invoice and read remittances under your brand.
A purchase on asasii procure
From the request against a budget line to the remittance in the supplier's portal.
A request is raised
Against a budget line, with the approval chain shown before it is submitted.
Approved on a phone
Within the manager's limit; above the threshold a second approver signs.
An RFQ goes out
Invited vendors quote in the supplier portal before a sealed close.
Quotes open together
At the close, then scored by a committee that has declared its conflicts.
The order is issued
From the award, and acknowledged by the vendor in the portal.
Goods are received
Confirmed by the requester, with partial delivery handled and a photo kept.
The e-invoice matches
Three-way to the order and the receipt. Any difference goes to a person.
The payment run
Paid by DuitNow or IBG, with the remittance in the supplier's portal.
Who it's for
Each person works on their own screen, on the same purchases.
A licence, not a network that charges suppliers to reach you
The organisation buys a system and keeps everything it produces. idataraya is paid to build, customise and maintain it.
| Topic | A procurement network | asasii procure |
|---|---|---|
| Who owns the software | The network; access ends with the subscription | The organisation, outright |
| Where the data lives | The network's cloud | The organisation's own environment |
| Suppliers | Register with the network and pay its fees | Register with you, under your brand, with no fee |
| Approval policy | Configured within the product's limits | Your matrix and thresholds, enforced |
| What it costs | A subscription plus supplier-side fees | A system, plus a yearly fee with defined response times |
Security and Malaysian compliance
The questions internal audit asks, enforced by the platform.
Security and data overview- MyInvois e-invoicing
- Received and self-billed e-invoices in one register.
- PDPA 2010
- Supplier and staff data stay in the organisation's own environment.
- Vendor verification
- SSM, TIN, SST and a RM 1.00 penny test before payment.
- Sealed tenders
- Quotes stay sealed until the close and open together.
- Segregation of duties
- Whoever raises cannot approve, and whoever matches cannot release the run.
- Audit trail
- Every action recorded with the previous value and kept for seven years.
Rolled out and maintained by idataraya
asasii procure runs in the organisation's own cloud account or data centre. idataraya installs it, onboards the suppliers and keeps it current, and the organisation holds the keys, the backups and the data.
- Your approval matrix configured before go-live
- Supplier onboarding run by idataraya
- Statutory updates under the yearly agreement
- Response times by severity, measured monthly
Questions procurement teams ask
About vendors, policy, tenders and the agreement.
How are vendors verified before they can be paid?
SSM registration, LHDN TIN, SST registration and the bank account are checked at qualification, and the bank account is confirmed with a RM 1.00 penny test. Bumiputera status and MOF registration are held for organisations that report on them. A vendor with an expired certificate cannot be awarded or paid until it is renewed.
Do our suppliers have to pay to use the portal?
No. The portal carries your brand, suppliers register with you, and there is no supplier-side fee to quote, acknowledge or invoice.
Can we keep our approval matrix?
Yes. Limits by amount, category and entity, a second approver above the threshold, written justification for direct negotiation, and time-boxed delegation are configured to your policy before go-live and enforced by the platform.
How do tenders stay confidential?
Quotes and tenders are encrypted until the closing time and opened together. Committee members declare conflicts before they score, technical and commercial envelopes are scored separately, and every score is on the record.
Does it handle works contracts?
Yes. Contractor and consultant packages, variation orders, certification, progress claims and retention are kept in one place, next to the orders and invoices they relate to.
Where does it run, and can our other systems talk to it?
In the organisation's own cloud account or data centre. idataraya installs it, hardens it and keeps it current, and the organisation's team holds the keys, the backups and the data. A documented API lets the organisation's finance system, asasii ledger or a third party raise requests, read orders and submit invoices.
What does the yearly agreement cover?
Software updates, the customisations made for you, monitoring, severity-based response and restoration targets, statutory updates and supplier onboarding. Hosting stays with you. It is a fee, not a share of spend.