MyInvois on every invoice
Supplier invoices and self-billed invoices are validated with LHDN. The status and the unique identifier sit on the record, and a rejected document cannot reach a payment run.
asasiiprocure
Every ringgit through a request.
asasii Procure takes a purchase from the request to the paid invoice. Staff raise, managers approve within their limits, procurement runs quotes and tenders, finance matches and pays on the run, and suppliers work in a portal that carries the client's brand. Licensed outright, hosted in Malaysia, maintained under one agreement.
Spend through a request95.8%maverick spend at 4.2, target 3
Savings against baseline6.1%on spend to date, target 5
Request to order6.8 daysmedian cycle time, target 7
Invoices matched first time84%three-way, last 30 days
How a purchase goes through
One record from the request to the remittance. Each step is done by the person who owns it, in the console built for them, and the next person sees it the moment it is done.
- 01
Request
A member of staff raises a catalogue or free-text request against a budget line. The budget check and the approval chain by amount and category are applied before anyone is asked to sign.
- 02
Approve
Managers approve within their limits from an inbox that works on a phone. Above the threshold a second approver is required, and direct negotiation needs a written justification.
- 03
Source
Procurement runs three quotes, an RFQ or an open tender to qualified vendors. Sealed quotes open at close, a committee scores in two envelopes, the award is recorded with its reasons.
- 04
Order and receive
The order is issued from the award, the supplier acknowledges in the portal, and the requester confirms what arrived, including partial and over delivery, service acceptance and returns.
- 05
Invoice, match, pay
The supplier submits an e-invoice in the portal. It three-way matches to the order and the receipt, exceptions go to a person, and the payment run on the 15th and the last working day pays by DuitNow or IBG.
Built for Malaysian procurement
The statutory and banking pieces are in the platform, checked at qualification and at every invoice.
Vendor identity verified
SSM registration, LHDN TIN, SST registration and the bank account, verified by a RM 1.00 penny test, before a vendor can be awarded or paid. Bumiputera status and MOF registration held for clients who report on them.
SST per line
Taxable services at 8% shown per line on the order and the invoice. Imported services and withholding tax on foreign vendors handled by income type and treaty, with the CP37 produced.
Payment rails and files
Payment runs generate DuitNow and IBG files for the client's banks, acknowledgements are read back, and the remittance lands in the supplier portal with the e-invoice.
Six consoles, one for each level of the organisation
Staff request and receive, procurement sources and orders, finance matches and pays, suppliers work under the client's brand, the platform team runs the estate and the group reads every client side by side.
Every employee of the client
Requests
- Raise from the catalogue or free text against a budget line, and see the approval chain before submitting
- Approve from an inbox that works on a phone, within limits set by role
- Confirm what arrived, and settle small purchases on a corporate card or petty cash with a receipt photo
Controls the auditors will ask about
The policy is enforced by the platform, not written in a document that the platform ignores.
Approval matrix
Limits by amount, category and entity. A second approver above the threshold, written justification for direct negotiation, and delegation that is time-boxed and logged.
Segregation of duties
The person who raises cannot approve, the person who awards cannot receive, the person who matches cannot release the run. Enforced by role, reported by exception.
Sealed sourcing
Quotes and tenders are encrypted until close and opened together. Committee members declare conflicts before they score, and every score is on the record.
Immutable audit log
Every request, approval, award, change order, receipt, match and payment is recorded with who, when and the previous value, retained for seven years.
Service and continuity
One annual agreement covers the software, the hosting, the monitoring, supplier onboarding and the people who answer.
Defined response times
Severity-based response and restoration targets, measured and reported monthly. A blocked payment run or a failed MyInvois submission is a priority one.
Supplier onboarding
idataraya registers and qualifies the client's supplier base, chases documents and runs the penny tests, so procurement starts with a clean vendor master.
Monitoring and a status page
MyInvois, the registries, the banks and the identity provider are watched continuously. A status page shows availability and incidents to every client.
Backups and restore drills
Nightly backups, a scheduled restore drill, and sealed quotes that survive a failover unopened.
What the organisation owns
A licence and an agreement, not a network that charges suppliers to reach their own customer.
The system and the data
Licences and every record belong to the client. Requests, awards, orders, invoices and the audit trail export in full, in standard formats.
Suppliers under the client's brand
The portal carries the client's name and logo. Suppliers register with the client, not with a marketplace, and their data stays with the client.
Maintained under one agreement
Software, hosting, monitoring, statutory updates and support under one agreement with defined response times.
One platform with Ledger and Parking
Bills post straight into asasii Ledger's sub-ledgers, vendors are one master across the products, and parking operations buy through the same requests.
See it on your own spend
Send us the entity list, the approval matrix and a year of spend by vendor. We come back with a rollout plan, a supplier onboarding plan and a proposal.
Request a proposal